Property Management Assistant - Talmo & Associates Inc. Staffing
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Irvine, CA
Not Available
Excellent opportunity to work for an established family-owned business.
  • Position: Property Manager
  • Job Type: Full-Time
  • Schedule: Monday – Friday 9 am-2 pm/3 pm
  • Job Location: Irvine, CA (Onsite, no remote option)

Property Management /Contract Administration –

  • Maintain preferred vendor list and assist in sourcing new servicers when required
  • Assist w/ service agreements, tracking expirations and coordination of RFP/ bid packages
  • Maintain common area equipment/system inventory and PM schedules as required
  • Coordinate as necessary for scheduled building inspections
  • Maintain/focus on controlling costs and the efficient implementation of internal procedures

Customer Service / Admin.

  • Assist w/ dispatch of tenant service requests and track through completion of work orders
  • Establish and maintain various property and vendor related documents and files
  • Coordinate with assigned maintenance providers
  • Report and/or track various services, costs, and other activities as necessary
  • Prepare notices to tenants relating to property rules, and upcoming projects as necessary
  • Assist with reporting, contract Mgt. and overall day-to-day admin activities

Accounting / Financial

  • Coordinate property management invoices and required approvals, ensuring all billings are correct and paid timely
  • Obtain completed W9/COI’s forms as needed from any new vendors/contractors
  • Assist with preparation of periodic financial and property level reporting/analysis
  • Work with Asset Manager on the preparation of annual budgets as necessary


  • Minimum 2 years’ Property management / Admin required
  • Japanese or Taiwanese speakers a huge plus!
  • Computer skills are essential; Microsoft Excel, outlook, and QuickBooks are a plus!
  • Typing proficiency; 45wpm and above.
  • Able to work Monday – Friday… 9:00am to 2:00pm