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Import Administrative Assistant Job - Talmo Inc. Staffing
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Los Angeles, CA

Position: Import Administrative Assistant

Job Type: Temp-Hire

Schedule: M-F 7:30am-4:30pm

Pay Rate: $22-26/hr.

Location: Los Angeles CA (DTLA)

job summary:We are looking for an import administrative assistant whose responsibilities include processing orders and returns and to assure the smooth flow of order processing.

Essential Job Duties:

  • Process orders and returns. Invoice orders with proper documentation (Purchase Orders, Broker 
  • Confirmation, Freight Rates, Proof of Delivery, A/R credit approvals, etc.) 
  • Understands price contracts, price levels and finished goods product coding and serves as back up for price changes and product catalog online updates 
  • Contribute to team effort, serves as back up as required for CS department 
  • Assure the smooth flow of order processing 
  • Keep Customers, Brokers and Regional Managers informed 
  • Approves vendor invoices for warehouse charges (transfers) 
  • Confirm and clarify orders (via customer portal or email), requests freight rates from logistics department as needed 
  • Maintains Return Authorization (RA) Log to include rebills 
  • Investigates freight discrepancies on invoices and bills carriers accordingly 
  • Inquire on order status deliveries with logistics 
  • Edit price and product codes before entering in the “system” 
  • Work autonomously and checks work for accuracy 
  • Processes transfers (over the road) between warehouse locations 
  • Informs Logistic Departments and offsite warehouses of any order changes 
  • Manage assigned accounts (internal contact) 
  • Administrative tasks as assigned 
  • Back up receptionist (phones) 
  • Transmit customer order acknowledgements, advance ship notices and invoices via portal third party portals