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HR Admin Assistant for Bilingual Japanese -Talmo Inc. Staffing
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Torrance, CA

International Freight Forwarder in Torrance looking for an HR Admin Assistant. Must be able to speak English and Japanese fluently. Min.1-2 years experienced.

·        Job type: Non-exempt

·        Hours: Monday-Friday 8:30am-5:00pm (30 mins. lunch)

·        Job Location: Torrance, CA

·        Pay rate: $20-21/hr.

Job Summary:

Provide administrative support in the HR & Payroll department, and the President. This position includes but not limited to, supports translation activities (Japanese to/from English) for the President and Senior Staff, as well as the parent company in Japan. Coordinates relocation, travel, housing arrangements, work Visas, and general support for Japanese expatriates.


  • Min. 1-2 years HR Admin experience or related field
  • Fluency in Japanese and English required.
  • Computer literate, Proficiency in Google drive, Gmail, Google Docs and Sheets and MS Office Word & Excel
  • Detail oriented, highly organized and efficient

Essential Duties and Responsibilities:

  • Payroll processing
  • Administrative support in HR activity
  • Provides administrative support to the President and Chief Financial Officer, including but not limited to scheduling, data collection, recording meeting minutes, filing, copying and greeting guests.
  • Makes travel arrangements.
  • Works with the parent company, the President, and the CFO to coordinate all transfers for Japanese expatriates.
  • Works with the parent company and immigration attorney to receive and maintain Visa’s/Immigration records for Japanese associates.
  •  Works with Japanese company to manage Japanese expatriates local payroll/salary.
  • Provides support to Japanese expatriates and their families to establish local living arrangements.
  • Arranges and maintains certificate of insurance documents
  • Maintain company’s agreements and corporate documents
  • Conducts special projects and coordinates activities as directed.
  • Maintains strict discretion and confidentiality for all personnel and financial matters.
  • Promotes an associate relations environment that is consistent with long term management goals and objectives.

As Translator:

  • Translates (Japanese to/from English); emails, letters, and other reports as requested.
  • Acts as a translator during meetings, as necessary.
  • Answer and screen telephone calls, responds to inquiries, and re-routes inquiries to appropriate staff
  • Process Business card ordering to all personnel in the Company
  • Support and coordinate Company events.
  • Additional duties and responsibilities may be added as needed

#human resources #administrative assistant #Japanese