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Talmo & Associates is seeking an Administrative Assistant/Coordinator supporting General Affairs and the HR department.

General Duties:

HR

-Prepare and process employee information and paperwork, including promotions and transfers

-Organize, secure and file documents as required

-Connect with expats employees regarding any documentation or issues, escalate to HR Manager if necessary

-Assist with processing payroll information, changes, tax information and other data required

-Connect with accounting firms as directed by management

General Affairs

-Keep business license and paperwork up to date, maintain other records such as property records, policies, files and documents.

-Coordinate meetings for agendas, facility reservation and transcription of minutes

-Handle mail, ordering of supplies and equipment maintenance

-Distribute information over company intranet

-Arrange travel schedules, reservations, accommidations and shuttle service for employees and guests

-Other tasks as assigned or requested by management

Qualifications:

-Effective written and verbal communication skills in English and Japanese

-Reliable and punctual, shows initiative and follow through

-Basic math and data analyzation

-Flexible, adaptable and works well with a team

-Associates degree or higher in business r related field

-Minimum of 5 years in office support or administration, proficient in MS Excel, PowerPoint or Word

-Knowledge and experience with using general office equipment